New Information System for Efficient Working of Monash Video Library

Question: Discuss about the New Information System of Monash Video Library. Answer: Introduction This report mainly focuses on the use of new information system for efficient working of Monash Video Library (Vasquez et al., 2013). In this report a brief idea of present business with its aim and objective, current business with gaps and opportunity is provided. Data with important information is mainly gathered and checked for developing a new information system and a logic situation is created for the proposed system (Alur, Henzinger and Vardi, 2015). Business Overview: The ultimate goal and objective of this organization named Monash Video Library is to create an information system for efficient operation of business and keeping a track of records of various customer for increasing the efficiency of a business process and to predict the choice of various customers and to build a pattern for a customer relationship (Alur, Henzinger and Vardi, 2015). The ultimate notion of this organization is to purchase various videocassette and to let it out at loan to various customers. This organization mainly uses old system for storing the record of various customers on the contrary the organization is now having problem in the matter of expansion of his business and it mainly requires developing a new information system which can be helpful in efficient management of records (Alur, Henzinger and Vardi, 2015). The ultimate problem that the organization is facing is the keeping the tracks of customer records and then providing suggestion in tracking the records of various choices of customer. The developing team and the organization has a gap which can create a problem for the developers for understanding the needs of the systems (Azar, and Vaidyanathan, 2015). With the help of new information system Monash video liabrary has achieved a leading position in the market (Azar, and Vaidyanathan, 2015). Data gathering and Analysis Gathering of organization data is needed for the successful implementation of the new business and adjusting is with the needs of the present business (Vasquez et al., 2013). Data of the organization is needed to be gathered for understanding the requirements of company and designing of information system. SDLC models mainly focuses on the upgradation of new information system and it needs to be surveyed for this particular organization. Enterprise Resource planning system can be considered as best for adjusting with the business operation of the firm. Records of various customer must be stored in the main server of the database of the firm and required data can be easily collected form the database for the ongoing process of individual business (Azar, and Vaidyanathan, 2015). Various tools like DFD, flowchart, decision table can be used for analysis of data after collecting it. After the successful competition of the business a report is made and it should be delivered to the project manager for providing a brief overview of the working of the system and various problem associated with it. It also focuses the development and needs which are mandatory for the developing of the system (Chitchyan et al., 2015). Logical Modelling Process This method is mainly used for capturing the functional needs of the business. Various pictures and diagrams are needed for proper visualization of data models and various process associated with business. It also helps in establishing a link between designer and developer and which can be proved beneficial for fetching the functional needs of an organization (Chitchyan et al., 2015). Fig: 1 Source: (Chitchyan et al., 2015) Data Modeling and Normalization For proper modelling of the system an entity relationship diagram is given below Fig: 2 Source: (Dennis, Wixom and Tegarde, 2015) The tables of the various database of the video library is given below: DVD (D_ID, SL_no, Category, Price, Title) Staff (S_ID, S_Name) Authentication (Username, Password) Borrower (B_Name, Phone_no, address, others) For improving the integrity of the data, redundancy is needed to be removed from its tables. To avoid duplication of data the column portion of the table is kept in normalized way (Dennis, Wixom and Tegarde, 2015). Feasibility Analysis Feasibility of the given project is checked with the involvement of the various stakeholders with the associated projects. It mainly emphasizes on checking the needs of various organization. Feasibility analysis mainly comprises of various viability like technical, market, business, management, economic and financial domains and also the viability of ongoing models. A proper SWOT analysis that is Porter can be proved beneficial for proper checking of various business cases (Dennis, Wixom and Tegarde, 2015). The various services and products offered by the organization and its various technology must be checked. A regular checking is mandatory as it keeps a track whether a system is becoming outdated or not and it also ensures that the designed system survives for a long time. Market requirement of various organization also needs to checked so that it gives out a clear overview of the competitors and present technology which can be proved beneficial which gives a clear idea regarding the cost of the deployment of the information technology. By help of innovation strategy the cost of implementation can be easily recovered within two years. It can be easily proved to beneficial for the correct implementation of the system (Hendrick and Kleiner., 2016). Functional requirement The ultimate functional requirement of an information system is creation of database, Login of admin into the system with proper authentication and it is the duty of admin to add up records and update them. The system must be enough efficient for providing the information regarding the defaulters. The system must be capable of generating invoice for the customer (Hendrick and Kleiner., 2016). Non-Functional Requirement Needs of some non-functional requirement must be properly satisfied for the successful implementation and it also ensures the capability of the system to provide customers details information as per the requirement. For preventing the misuse of data the customer information must be well protected. Members of various organization should have limited permission to access different systems. Data containing important information must reside in the central database of the system and it must be available to all the customers (Hendrick and Kleiner., 2016). Business proposed solution A form should be mandatory for the implementation of various information system and using that members can easily register into the system (Vasquez et al., 2013). Register members can only apply for video loan. A database must be used which contain the important information regarding the information of member and video/DVD. DVDs searches as enquired by customers can be easily with the help of an user friendly interface. Several buttons should during the designing of interface which will help the admin to get a print of the invoice and can check the due date of various DVDs (Pedrycz, 2013). Implementation Issue For the proper implementation of the new information system the development must have a clear idea about the database. The database of this organization must be well connected to all the branches and this process is considered as a bit difficult for its implementation. The various stakeholder combined with project must be checked for getting proper idea about the requirements. Various duties must be given to developer for the correct implementation of the project within the given expenditure (Pedrycz, 2013). Now if the knowledge of the developer is limited then it can have led to the non fulfilment of the requirement of various users (Pedrycz, 2013). Conclusion The above discussion relates us to the point that a market research must be conducted before the successful implementation and upgradation of information system. For proper development and clear understanding a brief overview of the business must be taken in (Valacich, George and Hoffer, 2015). Various models of data are needed to be prepared which can help developer in getting a clear idea about the development of the system. New data models must be prepared which could help the developer in getting a clear idea about developing system (Valacich, George and Hoffer, 2015). Various issues with implementation of the system is also analyzed for creating a solution to various risk associated with the plan and also checks the efficient implementation of the plan (Valacich, George and Hoffer, 2015). References Alur, R., Henzinger, T.A. and Vardi, M.Y., 2015. Theory in practice for system design and verification.ACM Siglog News,2(1), pp.46-51. Azar, A.T. and Vaidyanathan, S. eds., 2015.Chaos modeling and control systems design. Germany: Springer. Chitchyan, R., Rashid, A., Sawyer, P., Garcia, A., Alarcon, M.P., Bakker, J., Tekinerdogan, B., Clarke, S. and Jackson, A., 2015. Survey of aspect-oriented analysis and design approaches. Dennis, A., Wixom, B.H. and Tegarden, D., 2015.Systems analysis and design: An object-oriented approach with UML. John Wiley Sons. 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